Property Management Administrative Assistant/CSC
<p><u><strong>Job Summary:</strong></u></p>
The Property Management Administrative Assistant/CSC (PMA/CSC) will provide administrative support to the operations staff assisting with the day-to-day functions of property management. The PMA/CSC may be required to act as liaison between the tenants and the Property Managers for certain property related issues.
<p><strong><u>Role and Responsibilities</u>:</strong></p>
<ul>
<li>Answer and direct all incoming phone calls. Provide assistance when possible and route calls to appropriate employees. Greet visitors and clients.</li>
<li>Sort, organize and distribute all incoming mail. Prepare and send all outgoing mail and packages, including certified, overnight and special deliveries.</li>
<li>Respond to tenant requests, including coordinating tenant work requests with engineering staff and vendors. Escalate issues to the appropriate Property Management staff.</li>
<li>Distribute documents to Lease Administration such as certificates of insurance, commencement letters and other legal documents.</li>
<li>Follow-up with customers to ensure service requested are completed to their satisfaction.</li>
<li>Assist with sorting, coding, and inputting of invoices.</li>
<li>Ability to draft and write detailed documents and emails communications to tenants, vendors, and contracted firms to prepare reports and presentations, technical information in a clear and concise manner.</li>
<li>Organize, compile and prepare reports for distribution.</li>
<li>Sets up and maintains files, materials, information, schedules and related data. Maintains Property Management files, reports and related communications. Filing, both electronic and paper.</li>
<li>Management of the office Federal Express and Stamps.com accounts.</li>
<li>Update and file documents in SharePoint.</li>
</ul>
<p> </p>
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Position: |
Property Management Administrative Assistant/CSC |
Organization: |
Workspace Property Trust |
Location: |
Malvern, PA
United States
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Salary: |
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Posting Start Date: |
10/7/2021 |
Date Posted: |
10/7/2021 |
Requirements |
<p><strong><u>Qualifications and Education Requirements</u>:</strong></p>
<ul>
<li>Associate or Bachelor’s degree plus administrative experience in a professional, service-oriented environment with significant public contact preferred. Remote work does not apply to this role.</li>
<li>Strong computer skills with proficiency in Microsoft Word, Excel and Outlook.</li>
<li>Excellent verbal and written communication skills with strong attention to detail and accuracy. Pleasant phone demeanor. Solid customer service skills.</li>
<li>Ability to multi-task with strong organizational skills, prioritization, and time management skills.</li>
<li>Proof of full COVID vaccine is required with consideration for accommodation for medical or religious based reasons.</li>
</ul>
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Status: |
This listing expires on: 10/7/2022 |
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