Position Information

Operations Manager, The Wanamaker Building
POSITION SUMMARY:             The Operations Manager leads the operational and administrative services functions associated with the repair and maintenance, capital improvement, energy efficiency, mechanical systems, physical protection and related operational and administrative services functions associated with the physical plant. This position is located at The Wanamaker Building.
The Operations Manager proactively collaborates with colleagues and clients to develop strategies aligned with business requirements that result in operating policies and repeatable processes that ensure safe, efficient, and continuous operations including regulatory compliance and emergency management leadership. The Operations Manager will work with a cross-functional team of employees and contracted staff to carry out the technical and administrative services functions including but not limited to; operations management, maintenance management, records, engineering services, construction management, energy management, sustainability, and life safety systems.
The Operations Manager will provide subject matter expertise and thought leadership in collaboration with the management team for the creation and implementation of life safety, sustainability, emergency preparedness, continuity of operations, physical security, construction management, operating and capital financial planning and management best practices that align with the building owner’s mission, values and focus.
Position: Operations Manager, The Wanamaker Building
Organization: Amerimar Enterprises
Location: Philadelphia,  PA 
United States
Posting Start Date: 12/5/2018
Date Posted: 12/5/2018
Requirements 1.         Manage Building Operations:
            A.         HVAC, electrical and plumbing operations:
                         i)          Develop and administer preventive maintenance programs.
                         i)         Administer R&M and capital improvement contracts.
                         iii)        Monitor the Operating Budget and P&L Statement.
                         iv)        Approve material procurement and inventory control.
                         v)         Develop and administer policy and procedures for contract Engineering staff.
                         vi)        Supervision and training of contract staff
            B.         Operations Administration:
                          i)          Audit compliance with city, state and federal codes, regulations, licenses and certifications.
                          ii)         Create, update and maintain standard operating procedures manuals for all building operations and equipment.
                          iii)        Coordinate continuing education of mechanical engineering staff for optimal operation of equipment.
                          iv)        Make recommendations for improving operations (including cost/benefit analysis).
                           v)         Update operating maintenance logs and work order system on building automation system.
                           vi)         Review entire operating process to determine when and how to outsource functions or to bring them in house when economics permit.
            C.         Energy Efficiency and Energy Procurement:
                         i)          Monitor the energy efficiency of the building systems and maintain Energy Star reporting and rating.
                         ii)         In coordination with General Manager and appropriate outside consultants, review procurement contracts with utility providers to increase efficiency and reduce environmental impact while maximizing savings, including participation in demand-response efforts and rebate programs.
            D.         Structural and maintenance repairs:
                         i)          Coordinate preventative maintenance and repairs for common areas, physical plant, roof and facade.
            E.         In coordination with General Manager and Property Manager, develop, implement, document and coordinate Emergency Response Program
2.         Coordinate and monitor contractor/vendor performance.
            A.         Mechanical contracts HVAC, electrical, plumbing, and elevator maintenance and repairs:
                         i)          Develop specifications and solicit bids.
                         ii)         Monitor technicians’ performance.
                         iii)        Monitor budget and contract compliance.
                         iv)        Process invoices.
            B.         Fire and Life Safety Systems
                        i)          Administer fire and life safety systems' contract for services and equipment.
3.         Construction and Project Management.
             A.         Communicate with prospective and existing tenants concerning construction requirements.
             B.         Administration and supervision of tenant construction/repairs:
                          i)          Develop specifications and solicit bids.
                          ii)         Select contractors and issue contracts.
                          iii)        Supervise project in conjunction with budget and contract compliance
                          iv)Job Cost Reconciliation and tracking 

 4.         Coordinate building projects with electrical, mechanical and structural engineers, general contractors, architects and consultants.
             A.         Coordinate construction with management staff and contract employees.
             B.         Maintain and update as-built architectural, mechanical, electrical, plumbing and fire protection drawing files.
             C.         Develop, maintain and update permit and certificate of occupancy files.
5.         Coordinate capital expenditure planning and budget with General Manager.
            A.         Evaluate building and equipment conditions.
            B.         Recommend improvements.
            C.         Solicit costs estimates.
            D.         Develop planning and implementation schedule.
6.         Coordinate maintenance and capital work with retail tenant and garage operator as needed.
            A.         In cooperation with Macy’s and ABM, coordinate periodic inspection of critical systems and equipment.
            B.         Maintain communication with designated representatives of each tenant as required to facilitate inspections, certifications, and maintenance.

EXPERIENCE REQUIRED:                   10 years of facility operations management, project management, supervisory experience, and knowledge of functional responsibilities.
Effective verbal and written interpersonal and analytical thinking skills.
Excellent customer service skills.
Computer skills and knowledge to operate Building Automation System (BAS), AutoCAD, elevator monitoring system and fire/life safety systems.
Status: This listing expires on: 12/5/2019
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Organization Information
Amerimar Enterprises
Amerimar Wanamaker Management Company II, Inc.
100 Penn Square East, 9th Floor
Philadelphia,  PA 19107
United States